Administrative Assistant

JOB SUMMARY

The Administrative Assistant provides support to managers and employees, assisting in daily office needs and performing a variety of administrative and secretarial tasks related to organization and communication. 

KEY DUTIES & RESPONSIBILITIES

• Prepare reports, meeting minutes and correspondence. 
• Manage schedules, arrange appointments and itineraries. 
• Coordinate meetings, travel, conference calls, and complete expense reports. 
• Cover reception as required; receive and direct incoming telephone calls to the appropriate individual quickly and pleasantly
• Answer questions regarding Livingston and direct issues to the appropriate personnel
• Sort and distribute incoming mail daily
• Perform miscellaneous clerical and data entry functions
• Assemble and scan information and documents to assist the Operations Team
• Editing documents for final publication and distribution
• Assist in preparation of standard reports or communications 
• Support Operations Team with meetings by coordinating rooms, refreshments and meals, IT equipment, etc.
• Perform other related duties as assigned by management. 
• Adhere to established policies and procedures.

KNOWLEDGE & SKILLS

• Proficient with Microsoft Office (Word, Excel and PowerPoint)
• Strong organizational and time-management skills
• Strong ability to handle sensitive and confidential information
• Strong communication (oral and written) and interpersonal skills
• Ability to work independently and as part of a team
• Basic computer skills
• Basic clerical skills such as filing, faxing, scanning etc.
• Present a professional, positive company image

WORK EXPERIENCE – MINIMUM REQUIRED

EDUCATION

CERTIFICATIONS DESCRIPTION

COMPETENCIES