Payables Coordinator ( Freight)
Take control of your career! Let our internal team of experts guide you and provide the resources you need to apply, interview and accept a new challenge here at Livingston. Get tips and examples on effective resume writing, learn and practice interview techniques. Reach out to talent acquisition at recruiting@livingstonintl.com to schedule a mock interview, resume review session or general assistance to propel your career.
Job Type:
Location: ON Fort Erie - CN050
JOB SUMMARY
The Freight Payable Coordinator handles high volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensure they are rectified in a timely fashion. The coordinator may also process vendor payments when necessary.
KEY DUTIES & RESPONSIBILITIES
- Reconcile, match and work with operations on intercompany transactions so items are cleared regularly.
- Prepare and distribute unbilled freight transaction reports, and follow-up with operations to resolve.
- Perform some activities of processing freight payables, including:
- Match invoice with appropriate documents;
- Review and verify invoice payment information in appropriate system
- Confirm and/or obtain approval(s) for invoices;
- Handle queries regarding invoice, payments, credits, etc. Escalate complex issues or queries to Supervisor, Freight Payable.
- Investigate discrepancies of invoice or billing. Address and resolve the discrepancy. Escalate issues to Supervisor, Freight Payable.
- Perform clerical duties such as filing, answering telephones, photocopying, faxing, etc.
- Perform other related duties as assigned by management.
- Adhere to established policies and procedures.
KNOWLEDGE & SKILLS
- Excellent communication (oral and written) and interpersonal skills
- Excellent analytical and problem-solving skills
- Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
- Ability to handle stressful situation with diplomacy and tact
- Advanced Excel skills, including pivot tables
- Working knowledge of enterprise resource planning system (CODA) would be an asset
WORK EXPERIENCE – MINIMUM REQUIRED
EDUCATION
CERTIFICATIONS DESCRIPTION
COMPETENCIES
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
For Canada: Livingston is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.
