Freight Payables Coordinator

JOB SUMMARY

The Freight Payable Coordinator handles high volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensure they are rectified in a timely fashion. The coordinator may also process vendor payments when necessary.

KEY DUTIES & RESPONSIBILITIES

• Reconcile, match and work with operations on intercompany transactions so items are cleared regularly.
• Prepare and distribute unbilled freight transaction reports, and follow-up with operations to resolve. 
• Perform some activities of processing freight payables, including: 
  • Match invoice with appropriate documents;
  • Review and verify invoice payment information in appropriate system
  • Confirm and/or obtain approval(s) for invoices;
• Handle queries regarding invoice, payments, credits, etc. Escalate complex issues or queries to Supervisor, Freight Payable.
• Investigate discrepancies of invoice or billing. Address and resolve the discrepancy. Escalate issues to Supervisor, Freight Payable.
• Perform clerical duties such as filing, answering telephones, photocopying, faxing, etc.
• Perform other related duties as assigned by management.
• Adhere to established policies and procedures.
   

KNOWLEDGE & SKILLS

• Excellent communication (oral and written) and interpersonal skills
• Excellent analytical and problem-solving skills 
• Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
• Ability to handle stressful situation with diplomacy and tact
• Advanced Excel skills, including pivot tables
• Working knowledge of enterprise resource planning system (CODA) would be an asset

WORK EXPERIENCE – MINIMUM REQUIRED

EDUCATION

CERTIFICATIONS DESCRIPTION

COMPETENCIES